Gold Coast Health and Medical Research Conference 2016

Accommodation

Our Accommodation and Housing specialists have secured rooms at a selection of hotels with flexible terms and conditions exclusively for attendees of the Gold Coast Health & Medical Research Conference 2016. Book early to secure your room and let our dedicated accommodation team look after you whilst taking advantage of the following:

  • Specially negotiated rates
  • Flexibility to change or cancel your booking at any time up to 30 working days prior to Conference start date
  • One night’s room rate deposit is all you pay to secure your booking – no full pre-payment needed. Full pre-payment may be made if you prefer.

Your deposit is fully refundable up to 30 working days prior to Conference start date. Reap the benefits of booking with the Conference Managers and staying in one of the officially contracted hotels below:

 

Preferred hotel details and pricing

Hotel bookings are no longer available via the online registration form. Should you wish to make a new booking or make changes to an existing booking, please contact the hotel directly by using the contact form below.

Accommodation Contact Form

 

 QT Gold Coast

QT Gold coast - King Mountain River View Room

Conference Venue

7 Staghorn Ave, Gold Coast QLD 4217

All room rates for QT Gold Coast are inclusive of buffet breakfast and Wi-Fi access

                            Rooms                          

Room Rate

Mountain View River Room

(1 x King or 2 x Queen beds)

$215.00

Single share

$240.00

Double or Twin share

Ocean View Room

(1 x King or 2 x Queen beds)

$245.00

Single share

$270.00

Double or Twin share

 

 Mantra Sun City - Gold Coast

Mantra Sun City - 1 Bedroom Apartment

4 minutes walk to Conference Venue

3400 Gold Coast Highway, Gold Coast QLD 4217

*Minimum stay 2 nights. All room rates for Mantra Sun City are inclusive of parking for 1 vehicle. Internet is available at a reduced fee of $10.00 per night.

                            Rooms                          

Room Rate

One Bedroom Apartment

SOLD OUT

$135.00

Single, Double or Twin share

Two Bedroom Apartment

SOLD OUT

$195.00

Twin share

 

Accommodation Map

Qt Hotel

7 Staghorn Ave, Surfers Paradise QLD 4217, Australia

Mantra Sun City

3400 Gold Coast Hwy, Surfers Paradise QLD 4217, Australia

Terms & conditions

Prices are listed per room per night and are quoted in Australian Dollars, including the 10% Goods and Services Tax (GST). Rates may increase without notice due to changes in government charges, taxes or levies.

Room only rates do not include breakfast. Bed and breakfast rates include full buffet breakfast

A minimum one night’s deposit must be paid at time of booking to guarantee reservation. Should you wish to pre-pay the full charge, please note this on your booking requests or contact the conference managers.

Bedding Configurations
Hotel rooms
Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

Apartments
Studio Room: An apartment with one double bed
One Bedroom Apartment: An apartment with one double bed or two single beds
Two Bedroom Apartment: An apartment with either one King and one Queen Bed OR one Queen Bed and two single beds
*Please note bedding configurations are subject to hotel availability and may incur an additional fee.

How to Book

The Conference Managers will forward your contact details, reservation and deposit to the hotel of your choice.
Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Conference Managers who will be more than happy to assist.

Deposit

A minimum of one night deposit of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.

The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the Conference Managers will be payable to the hotel at the time of check-out.

NB: Please contact the Conference Manager if you wish to pay in full prior to arrival.

Changes to bookings

Any required changes to your booking must be requested in writing to the Conference Managers by 30 working days prior to the Conference start date.

Late bookings

New bookings and changes to existing bookings requested within 30 working days prior to the Conference start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.

Cancellation charges

A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from 30 working days prior to the Conference date.A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.

All cancellations and changes to your reservation must be made in writing to the Conference Managers.

Reduction of stay

Should you need to reduce your stay within 30 working days of the start of the Conference; cancellation charges may be incurred at the hotel’s discretion. 

Non-arrival / no show

In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (10:00 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund.

Rates

The negotiated rates are valid up to 30 working days prior to the Conference start date. After this, accommodation is subject to availability and rates are subject to an increase.

Rates may increase at any time without notice due to changes in government charges, taxes or levies.

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released.

If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.

Please note the daily incidental charge may vary across the listed hotels.

Daily Incidental Charges

Please note the daily incidental charges the hotel will hold on your credit card may vary across the listed hotels. Should you wish to confirm the amount that will be held against your card, please enquire with your hotel during check-in.

Late Arrivals / No Shows

Please indicate when you register, or notify the Conference Managers in writing, if you will arrive at your hotel after 18:00 hours. Failure to do so may result in your room being treated as a no-show and being released.

Check in / check out times

Check-in time for most hotels is 15:00 hours and check-out time is 10:00 hours. Should you wish to guarantee your check-in before 15:00 hours, you will need to pre-book and pay for the previous night. If you wish to guarantee a late check-out you will need to book for the next night.

These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Conference Managers in writing.

If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Conference Managers with your group booking requirements.

If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Conference Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.

Contact the Conference Managers today to secure your group booking.